Position Description: Events Coordinator

Last Updated: September 16, 2024

GENERAL DESCRIPTION

The Events Coordinator serves the church by coordinating all components of facilities usage for weddings and other external events held at the Park Church building.

Title: Events Coordinator
Reports to: Director of Operations

MAJOR AREAS OF RESPONSIBILITY

Communication, Administration, & Coordination

  • Maintain an up-to-date events calendar in tandem with Park Church events.
  • Execute prompt, clear communication with renters, vendors, Park Church staff, and Audio/Visual (AV) personnel.
  • Communicate with renters about specific facility needs for each event, including AV needs.
  • Amend and distribute appropriate contracts to renters, and collect rental payments.
  • Ensure renters understand expectations outlined in the contract, including cleaning requirements and facility offerings and limitations.
  • Create a team composed of a cleaning team, AV volunteer, and day-of facilities coordinator to execute all day-of needs for each event.
  • Coordinate payments for day-of facilities person and AV person in relation to work completed for event.
  • When serving as the day-of coordinator, facilitate event-day specifics such as: unlocking/locking doors, turning on/off lights, and interacting with facilities, AV, and cleaning crew.

Meeting Requirements

  • Meet with all inquiring couples and individuals for tours and before the event upon request.
  • Meet with the Director of Operations, Office Coordinator, AV personnel, and day-of coordinators as needed.

REQUIREMENTS & COMPENSATION

  • Affirms and supports Park Church’s theology, theological vision, values, and philosophy of ministry.
  • Organization: Ability to keep a calendar, pay attention to detail, and organize volunteer and staff needs surrounding events and tours.
  • Communication: Ability to communicate in a professional, clear, and timely manner with email, phone, and speech.
  • Relational: Ability to relate well with individuals, couples, and families.
  • Confidence: Ability to confidently assert boundaries and views of Park Church while exuding a non-anxious presence.
  • Responsibility: Ability to own this department, ensuring events are efficient and excellent, and that our aging building is taken care of.
  • Time Requirements: Roughly 10-15 hours per month for communication and administration, in addition to the time commitment of being on-site for any particular event. Other day-of coordinators may be hired for any specific event. Time commitment fluctuates, especially depending upon wedding season.
  • This contracted position is paid on a per-event basis at $50/hour of actual on-site event hours. Note: each on-site “paid” hour corresponds to “unpaid” administrative hours (site tours, remote admin work, phone calls, etc.), and therefore the actual hourly pay is lower than $50/hour.

 

To apply, please send a resume and cover letter to jobs@parkchurchdenver.org.